Retrieve sales documents (invoices, waybills, credit invoices, quotes or orders), according to the supplied filtering parameters.
If you have specified document ID or invoice number, or if the search criteria match a single sales document, or if you have set getRowsForAllInvoices = 1, API returns all documents together with their rows. Otherwise only document headers will be returned.
To create a new sales document (invoice, order or quote), see saveSalesDocument.
If you are looking for a way to pull all sales data for external processing, see getSalesReport.
getSalesReport can output either detailed data or aggregate it as needed: it can provide totals by products, by product groups, by dates, by locations, etc.
Retrieve your customer database.
In addition to customer card fields, you can have API to return:
getCustomerscall, you are responsible for logging everything you do with the data. If it is not possible to keep the logs in the system that processes the data, you may consider writing the log entries into Erply, with the logProcessingOfCustomerData call.
Retrieve your product database.
In addition to product card fields, you can have API to return:
Note: PIM API offers a REST interface for retrieving products. PIM API supports more flexible filtering, for example; products can be filtered by any field, not just the predefined filters presented here.
Returns an array of services.
Returns a list of warehouses, or locations, or stores.
API call getAllowedWarehouses returns the list of those warehouses that your user has access to.
To populate the drop-down list of "home stores" or "sign-up stores" on customer form, see the API call getHomeStores instead.
Retrieve warehouses that the specified user has access to. API call getWarehouses, on the other hand, returns all warehouses.
Retrieve list of employees.
To create an employee, or update employee information, see API call saveEmployee.
For other employee-related API calls, see:
Returns an array of projects.
Retrieve all registers (points of sale), in all shops and locations. One shop can have many registers. A register has field "warehouseID" to indicate which store or warehouse it is located in.
To modify, add, or delete registers, please see Account Admin API and the following endpoints:
Note: Account Admin API offers a REST interface for retrieving registers — and also lets you create new registers and modify and delete existing ones. (Erply API does not have this functionality.)
Returns price lists and the contents of each price list.
Price lists may contain three types of "rules": 1) fixed prices for specified products; 2) fixed prices for specified services; 3) percentage discounts for specified product groups. (A discount applies to all products in this group and its subgroups.)
There can be multiple price lists associated with location, customer, or customer group and the price lists interact with each other and override each other in various ways. To apply all applicable price lists and promotions to a sale, we recommend to use API call calculateShoppingCart. (As input, you need to send all the items on your receipt. API will return the same list, with final prices for each item added.)
Re–implementing all price list rules in your application would be a major undertaking, and we plan to constantly add new promotion features to Erply.
If you need to add products to a price list, then use the addProductToPriceList API call.
To edit products on the price list use the editProductInPriceList API call.
To delete a product from a price list, use the deleteProductInPriceList API call.
To get only the products on the price list, use the getProductsInPriceList API call.
Retrieve the list of VAT rates (or sales tax / GST / etc. rates, depending on what taxation is used in the particular country).
To create a new tax rate, see saveVatRate.
Get currencies (that have been defined on your Erply account).
Retrieve sales promotions.
This API call will return descriptions of promotion rules, which are generally structured as follows: "Customer must do/buy X and will get Y" (a discount, special price etc.)
For an API call that automatically implements all promotion rules and price lists automatically for you, see calculateShoppingCart.
To create a promotion rule, see saveCampaign.
In order to manage the new multi warehouse links, see getCampaignWarehouses.
Retrieve customer, supplier, or company addresses.
Important: if you operate in the European Union, the General Data Protection Regulation (GDPR) requires all processing done with customers' personal information to be logged. If you retrieve customer addresses, you are responsible for logging everything you do with the data. If it is not possible to keep the logs in the system that processes the data, you may consider writing the log entries into Erply, with the logProcessingOfCustomerData call.
In Erply, a payment is associated with a customer (
customerID), and optionally an invoice (
documentID; or some other sales document, eg. a sales order). One invoice can have many payments. Payment, on the other hand, can only be associated with one invoice at a time. If customer makes an aggregate payment towards several invoices, it needs to be split up into parts.
A payment may not always be associated with a specific invoice (eg. deposits, store credit).
To register a new payment or update an existing one, see savePayment.
Retrieve payment types.
To create a new payment type, see savePaymentType.
Create a new sales document (invoice, sales order, etc.) or update an existing one.
Sales documents in Erply have a header with general information (customer, date etc.) and one or more lines that list the items, quantities and prices.
Every sales document in Erply needs to be confirmed. When confirmed, a sales invoice, for example, 1) receives a number, 2) generates sales revenue and VAT / tax obligation and 3) removes sold items from inventory. A confirmed sales order places a reservation on ordered items. A confirmed document may not be fully editable any more, or you might need special user rights for some kinds of changes.
Possible sales document types are listed below. Most common ones that you'll probably need, are:
Calculate the value of a shopping cart, and have discounts, promotions and taxes automatically calculated by API. You only need to input item IDs and quantities.
calculateShoppingCart is a very versatile function that:
Create or update a payment.
In Erply, a payment is associated with a customer, and optionally an invoice (or some other sales document, eg. a sales order). One invoice can have many payments. Payment, on the other hand, can only be associated with one invoice at a time. If customer makes an aggregate payment towards several invoices, it needs to be split up into parts.
If a payment is not associated with any sales document, it represents a deposit (a prepayment, customer's store credit) and can be used to pay off unpaid invoices.
To list payments, see getPayments.
A typical use case for the
savePayment API call is recording a sale (that has been made in POS or in a web shop). In that case, send a saveSalesDocument API call, followed by savePayment.
See also calculateShoppingCart. That API call helps you calculate cart total, and also gives instructions regarding other retail features (issuing and redeeming coupons etc.)
Delete a sales document (Invoice, Quote, Sales Order, etc).
Delete a payment.